Executive guidance
Document review should begin before cargo is dispatched. Late corrections can create storage, demurrage, inspection or release delays.
Check consistency across invoice, packing list and transport data: legal names, addresses, product description, quantities, weights, values, currency and Incoterm.
Map origin, product and destination requirements. Certificates, permits, labels or importer records may depend on commodity and jurisdiction.
Maintain version control and approval records so the final shipping set is identifiable.
Minimum checklist
- Clear specification and acceptable alternatives
- Quantity, market, target date and commercial scope
- Supplier and product evidence required for approval
- Documents, logistics and acceptance responsibilities
Note: This article provides general operational guidance and is not legal, customs, financial or binding commercial advice.